Looking to Scale Your Business in 2025? Let’s Talk.

Every year, I take on a few side projects to stay sharp, collaborate with ambitious founders, and make a real impact on their businesses.

If you're a founder or business owner looking for help with lead generation, business development, marketing automation, closing deals, or forming strategic partnerships, I’d love to connect.

I’m offering a free 30-minute business strategy call to discuss your goals and challenges. No fluff—just actionable insights to help you grow.

Some ways I’ve helped businesses in the past:

📌 Sales Playbook Development – Defining your Ideal Customer Profile (ICP), understanding their psychographics, demographics, goals, and challenges, and building a sales strategy that converts.

📌 Cold Outreach Machine – Automating your email + LinkedIn outreach to generate a consistent inbound pipeline of potential customers.

📌 Marketing Automation Machine – Creating automated campaigns that nurture leads from new subscribers to paid customers, and even turn them into affiliate partners.

If scaling your Go-To-Market engine is a priority in 2025, let’s talk.

The Automation Blueprint: Build Smarter, Work Less, Grow Faster

Most founders never truly think about automation—or if they do, they think about it the wrong way.

Automation isn’t just about setting up a few workflows in Zapier or letting AI handle emails. It’s about designing a system where your business runs efficiently, with minimal manual effort, while still delivering maximum value.

Google defines automation as “Automation is the use of technology to perform tasks with minimal human input. It can be applied to processes, systems, or apparatuses.”

But here’s how I think about it:

📌 Trigger → Sequence → Goal

This simple three-step framework is the foundation of every powerful automation.

What is Automation?

At its core, automation is about removing yourself (or your team) from repetitive tasks so that things get done without manual effort. Think about all the time you spend on:
✅ Sending follow-up emails
✅ Manually adding leads to a CRM
✅ Keeping track of customer touchpoints
✅ Scheduling calls and reminders
✅ Nurturing leads who aren’t ready to buy

Without automation, these are all tasks that you or someone on your team would have to do manually. And manual work doesn’t scale.

Automation takes time to set up, but once it’s running, it works without you—allowing you to focus on higher-value tasks like strategy, growth, and leadership.

Let’s break down my Trigger → Sequence → Goal framework and show you how I’ve automated parts of my business.

The Three Pillars of Automation

1. Trigger: What Starts the Process?

Every automation starts with a trigger, an event that kicks off a sequence of actions.

Examples of Triggers:

• A lead fills out a form

• A prospect books a call

• A new customer signs up

• A payment is received

• A candidate applies for a job

The right trigger ensures your automation starts at the right moment—eliminating the need for manual intervention.

2. Sequence: What Happens Next?

Once the trigger is activated, the automation follows a predefined series of steps.

Examples of Sequences:

• If a lead fills out a form → Add them to an email nurture sequence

• If a call is booked → Send a confirmation email and SMS reminder

• If a customer makes a purchase → Trigger an onboarding workflow

• If a job candidate applies → Send a thank you email outlining the hiring process

These sequences replace the repetitive, time-consuming tasks that would otherwise require manual effort.

3. Goal: What’s the Desired Outcome?

Every automation must have a clear end goal.

Examples of Automation Goals:
✅ Convert a lead into a customer
✅ Reduce no-shows for booked calls
✅ Improve customer onboarding experience
✅ Move job candidates to the next hiring stage
✅ Ensure no lead falls through the cracks

If an automation isn’t tied to a meaningful goal, it’s just busy work. The best automations drive measurable outcomes that impact your business.

Real Automations I’ve Implemented in My Business

Now that we’ve covered the framework, let’s talk about real automations I’ve set up—and what they’ve replaced.

1. Automating Lead Generation

🔹 Trigger: A prospect engages with content (e.g., downloads an ebook or visits the website multiple times).

🔹 Sequence:

• Automatically capture their info via a form or tracking tool (Vector, HubSpot, or Apollo.io).

• Enrich the lead with relevant data (job title, company size, LinkedIn profile).

• Add them to an automated email sequence based on their behavior.

• If they engage (open/click/respond), assign them to a sales rep.

• If they don’t, continue nurturing them with retargeting ads or follow-up sequences.

🔹 Goal: Convert more leads without manual outreach.

💡 If this automation didn’t exist, I’d have to manually track leads, enter data into the CRM, and follow up with each person individually—a massive time drain.

2. Automating Marketing Operations

🔹 Trigger: A new lead enters the CRM.

🔹 Sequence:

• Add the lead to an email drip campaign.

• Enroll them in an audience segment for retargeting ads.

• Assign a lead score based on engagement (e.g., if they open 3+ emails, they move to ‘hot lead’ status).

• If they hit a certain score, send a Slack notification to the sales team.

• If they don’t engage, send a personalized LinkedIn connection request via AI-powered outreach (e.g., Lemlist or Expandi).

🔹 Goal: Ensure no lead falls through the cracks while warming them up automatically.

💡 Without this automation, I’d have to manually add every lead to an email sequence, track their engagement, and decide when to follow up—something that would take hours every week.

3. Automating Sales Follow-Ups

🔹 Trigger: A prospect books a demo.

🔹 Sequence:

• Automatically send a confirmation email and calendar invite.

• 24 hours before the demo, send a reminder email with relevant case studies.

• Post-demo, send an automated follow-up with next steps.

• If no response after 3 days, trigger a follow-up sequence with a personalized video (using tools like SendSpark or Loom).

• If still no response, move them into a long-term nurture sequence.

🔹 Goal: Increase meeting attendance and follow-ups without manual effort.

💡 If I didn’t have this automation, I’d have to manually send every confirmation email, reminder, and follow-up—a process that would take hours and still wouldn’t be as effective as a structured automation.

4. Automating Customer Onboarding

🔹 Trigger: A customer makes a purchase or signs a contract.

🔹 Sequence:

• Send a welcome email with onboarding steps.

• Automatically enroll them in a self-paced onboarding course or walkthrough (using tools like Loom).

• Assign them a dedicated account manager in Slack or via email.

• Send an automated check-in email after 7 days to collect feedback.

• 30 days in, trigger an NPS survey to gauge customer satisfaction.

🔹 Goal: Improve customer retention and engagement without manual check-ins.

💡 Without this automation, my team would have to send onboarding emails manually, track each customer’s progress, and follow up manually—leading to inconsistency and inefficiency.

The Power of Automation: Work Less, Grow Faster

Most founders automate tasks. The best founders automate outcomes.
✅ Instead of automating emails, automate lead conversion.
✅ Instead of automating calendar bookings, automate sales processes.
✅ Instead of automating job applications, automate hiring decisions.

The real power of automation isn’t just in saving time—it’s in unlocking scale.

Where to Start?

If you’re not automating, here’s your next step:

1️⃣ Identify one repetitive process that eats up time.
2️⃣ Map out the Trigger → Sequence → Goal for that process.
3️⃣ Use tools like Zapier or Make to implement it.

🚀 What’s one thing you’ve automated that’s working well in your business? Or, what’s an area where automation could save you time, but you’re stuck?

Reply to this email and let me know! I’d love to hear what’s working for you—or help troubleshoot what’s not. 👇

FEEDBACK PLEASE?

Whenever you're ready, there are 2 ways I can help you:

🧠 Pick My Brain: If you want personalized advice on how to build a million dollar startup, schedule a 1:1 session with me here.

🔬 Check Out My Podcast: If you want advice on how to find your ideal customer, capture their attention, get them to pay for their product or service, and automate 90% of the process, listen or watch the Spark Your Succcess Podcast.

With Love,

Leander